Canvas Information and Resources

Canvas Files Tool

The Files tool in Canvas provides online storage and file sharing in three places:
Personal Files, Course Files, and Group Files.

  • Storage in Canvas is intended only for CSU course and group work.

Canvas Files Tool Guides

User Storage Quota Exceeded?

Exceeding your storage quota prevents you from uploading files to Discussions and My Files.

To make room for more file uploads, delete files in these two folders of your Personal Files until total file size is under 100 MB:

  • My Files- personal files you may have uploaded to Canvas. See table below to see impact on undgraded discussion attachments.
  • Conversation attachments - once removed, will no longer be part of that conversation message in Canvas.
  • Removing “profile pictures” won’t help.

Personal Files – 100 MB Quota

To view your Personal Files: in Canvas, go to Account > Files.

  • See your Files size at the bottom, below all folders.
  • Refresh your browser after deleting to see the new Files size.
Personal My Files includes these folders: How are files added and where? Count in Quota Can I delete these files?
conversation attachments

Files you attach to a conversation. User's conversation attachments folder.
If you delete a file, it will no longer be associated with a conversation message.

Yes Yes, will be removed from conversation message.
profile pictures Pictures you uploaded to your profile No Yes
Submissions / Graded Discussions

Files uploaded as a student to online assignments go into their Submissions folder.
Graded discussion attachments go into user's unfiled folder.

No No, system protected.
unfiled / ungraded Discussions Files you upload to your personal Files area and Ungraded discussion attachments. User's unfiled folder. If you delete the file, it will no longer be associated with an ungraded discussion post. Yes Yes, will be removed from an ungraded discussion.

Group Files – 100 MB Quota

Students can upload files into Group Files for group collaboration; these do not affect their personal files.

  • Group files are available to all students enrolled in the group, and the course teachers.
  • All members have the same permissions to manage all the files.

Course Files – 2 GB Quota

Course File Storage includes all files in a course’s Files that are unique to CSU’s Canvas system, and the course’s assignment submissions.

To see a course’s file size, look in the course’s Files tool, at the bottom left, below the left pane.

Media can require a lot of file space. Instructors, see Media Recommendations for great ideas on how to manage your video content.

Files uploaded directly into Course Files by Instructors count toward the Course Quota, (not their Personal File Quota).

Instructors have the option to restrict course file access from students by hiding the course Files link or locking course folders and files so they won’t be visible to students.

Students can upload or attach files for Course assignments or discussions.

  • These files are automatically stored in students’ own personal files (in the “unfiled” folder).
  • Student-submitted files count toward Course File quota, not toward Personal File quota.

Do all files in Course Files count toward the quota? No…

  • Canvas stores only one instance of a file for CSU.
  • A file counts toward Course Files quota in the course where it was originally uploaded.
  • Copies of a file are linked to the original file, saving file space in Canvas.
  • Course content that is copied into a new course does not count toward the new course’s Files quota.
  • Video recordings created directly in Canvas are stored on a separate media server, and do not count in course quota.

What are the file size limits for uploading in Canvas?

File location Size limit
Individual file upload to personal Files Up to the user’s Files quota of 100 MB.
Video and audio uploads via the media tool in a course 500 MB
  • Last updated 11/9/2017
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